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Odoo ERP for Bakery Business: How Wispy Reimagined Baking Operations

Odoo ERP for Bakery Business: How Wispy Reimagined Baking Operations
Introduction

Managing bakery operations at scale requires precise control over inventory, production, sales and  customer orders especially when dealing with perishable ingredients. In this Odoo ERP case study for a bakery business, Wispy partnered with a mid-sized baking company and its local subsidiaries to digitize and unify their operations.
The objective was clear: implement Odoo ERP across multiple locations without disrupting day-to-day baking, sales, or delivery operations. The result was a single, integrated ERP ecosystem that improved efficiency, reduced waste and  enabled scalable growth.

Client Challenges Before Odoo ERP Implementation
Like many food manufacturing businesses, the bakery faced operational bottlenecks due to fragmented systems and manual processes.

Inventory Spoilage & Expiry Risks
Manual tracking of perishable ingredients often led to expired stock, unnecessary waste and  financial loss.

Production Planning & Recipe Costing Gaps
Inconsistent recipe costing and batch planning made it difficult to track margins, ensure uniform quality and  maintain batch consistency.

Fragmented Sales Channels
Orders from physical outlets, online storefronts and  delivery partners were handled separately, causing delays, duplication and  fulfillment errors.

Billing & Invoicing Inefficiencies
Billing was decentralized, with multiple invoice formats and delivery methods, leading to confusion and slower customer checkouts.

Wispy’s Odoo ERP Solution for Bakery Operations
Wispy implemented a full-suite Odoo ERP solution tailored specifically for bakery and food manufacturing workflows.

Real-Time Inventory & Ingredient Management
Odoo Inventory enabled real-time visibility into raw materials, batch numbers and  expiry dates. Automated alerts flagged near-expiry ingredients, while smart reorder rules ensured optimal stock levels and minimized spoilage.

Accurate Recipe & Batch Costing Using BOM
Each bakery product (SKU) was configured as a Bill of Materials (BOM). Ingredient quantities, yields and  costs were calculated per batch, enabling consistent production and accurate margin analysis.

Unified Order Management Across Channels
Orders from retail counters, online platforms and  delivery partners were consolidated into a single dashboard. Whether pickup or delivery, all orders followed a centralized fulfillment workflow, improving speed and accuracy.

Flexible POS, Sales & Invoicing
Odoo POS was configured to work seamlessly across tablets, desktops and  scanners. Customers received invoices via email or QR code, reducing paperwork and accelerating checkout without additional transaction fees through gateways like Stripe or PayPal.

Online Presence & Order Capture
Using Odoo Website, Wispy launched a fully functional bakery website in less than a day. The platform supported online ordering, pre-built templates and  automatic synchronization with ERP sales and inventory modules.

Vendor Management & Stock Control
Odoo Purchase workflows compared supplier pricing, applied automated reorder rules and  optimized procurement decisions ensuring uninterrupted production and better purchasing efficiency.

Delivery & Logistics Integration
Customers could choose pickup or delivery. Odoo was integrated with shipping partners such as DHL and UPS, along with custom connectors configured by Wispy for local logistics providers, reducing delivery delays.

Key Technical Highlights of the Odoo ERP Implementation

Feature

Business Impact

Batch & expiry tracking

Reduced ingredient spoilage and ensured freshness

BOM-based recipe costing

Accurate margins and consistent product quality

Consolidated order channels

Faster order processing with fewer errors

Device-agnostic POS

Sales enabled on tablets, scanners and  desktops

QR-code & e-invoice billing

Improved customer convenience and reduced paperwork

Automated vendor reordering

Better stock availability with less manual effort

Business Impact & Measurable Results
  • 60% reduction in ingredient waste through proactive batch and expiry tracking
  • 20% lower recipe cost variance due to standardized BOM costing
  • Improved order accuracy with all sales channels unified in one system
  • Faster customer checkouts using tablet-based POS and QR-code invoicing
  • Reduced stock shortages through automated procurement workflows
  • Fully functional bakery website launched in under one day
  • 30% faster delivery processing via integrated shipping and order routing

Wispy’s ERP Implementation Approach

  • Pragmatic deployment: Implemented Inventory, Manufacturing, POS, Website, Sales, Purchases and  Invoicing modules end-to-end
  • Local adaptation: Customized expiry tracking, costing logic and  logistics connectors to suit regional bakery operations
  • User empowerment: Trained staff to manage batches, orders and  deliveries without ongoing technical support
  • Scalable architecture: ERP setup designed to support new branches, additional SKUs and  regional expansion

    Infographic_Bakery

Conclusion

This Odoo ERP implementation for a bakery business transformed disconnected processes into a single, intelligent digital ecosystem. By combining Wispy’s ERP expertise with Odoo’s robust manufacturing and inventory capabilities, the bakery achieved better ingredient utilization, accurate pricing, consistent production quality and  unified sales operations.